Reporting to the Chief Operating Officer, the Executive Coordinator provides high-level administrative and technical support in the day-to-day operations of the Land Trust. A successful Executive Coordinator should be highly organized and have a versatile skill set to support a variety of different business functions with a diverse range of tasks.

Responsibilities

Executive Coordination:

• Provide clerical support for the President and Chief Operating Officer, including but not limited to: PowerPoint creation; contract review; project research, printing, and information gathering;
• Maintain calendar and scheduling for the President and assist with making appointments and travel arrangements as needed;
• Communicate with the Board of Directors and the President’s Council on behalf of the President upon request;
• Schedule, organize, prepare, and send materials for bi-monthly Board meetings, annual meeting, semi-annual Advisory Council, and yearly President’s Council meetings;
• Take minutes for all Board of Directors meetings and any committees of the Board as necessary and appropriate;
• Secure meeting space and refreshments for Board and President’s Council meetings;
• Prepare, update, and maintain board orientation materials, board contact lists, bios, reference materials, and web portal;
• With guidance from the Development team, research and organize logistics associated with special events and meetings, including options and contracts for meeting space, caterers, equipment rental, and other logistics;
• Obtain necessary certificates, approvals, and permits for other events as needed.

Operations and HR:

• Work with the Chief Operating Officer to onboard and offboard employees;
• Help plan and organize staff outings and events;
• Assist with filing and occasional secretarial support;
• Assist with biweekly payroll reminders as well as entering and reviewing information in the payroll system;
• Assist with yearly HR policy and procedure compliance review and maintain required employee policy postings.

Qualifications

• Significant experience in office management; executive-level administration experience preferred;
• Ability to plan ahead and coordinate multiple timelines; highly organized with keen attention to detail;
• Strong computer proficiency;
• Excellent interpersonal, written, and verbal communication skills;
• Ability to exercise good judgment, diplomacy, and work well under pressure;
• NYS Driver’s License required;
• Bachelor’s Degree or equivalent experience preferred.

To Apply

Please email a cover letter and resume to meghannwhitaker@fllt.org with the title “Executive Coordinator” in the subject line.

This full-time position is located in the Land Trust’s main office in downtown Ithaca, NY. The salary will be based on qualifications and include competitive benefits. Salary Range- $57,249-65,000.

This position will remain open until filled.

Additional Information

The Finger Lakes Land Trust is an equal opportunity employer and does not discriminate based upon race, religion, color, national origin, gender identity and expression, sexual orientation, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The Finger Lakes Land Trust is a non-profit conservation organization that protects more than 33,000+ acres of undeveloped lakeshore, gorges, forests, meadows, and farmlands. The Land Trust owns and manages a network of nature preserves that are open to the public and holds conservation easements on properties that remain in private ownership.

The organization focuses on protecting critical habitat for fish and wildlife, conserving lands that are important for water quality, connecting existing conservation lands, and keeping prime farmland in agriculture.

The Land Trust has 21 dedicated staff members and more than 200 active volunteers.